gibeon.ioGoogle Calendar on your meeting-room door
A tablet or TV next to the door shows it live: busy or free, who has the room, until when, and how long before the next free slot. Private calendars over OAuth. Free for up to 3 rooms.
Updated
Six meeting-room template variants · Pick a layout, add your branding, done.
Classic busy/free
Large room name, colour-coded status, current meeting, next meeting, countdown. The right template for 95% of rooms.
Minimal: status only
Privacy-minded: just "Busy" or "Free", no titles or names. For rooms where sensitive meetings happen (HR, board, M&A).
Busy room: full agenda
The whole day visible: 8am, 9am, 10am, 11am, ... with meeting blocks. For popular rooms.
With attendee info
For rooms where you host partners or key clients: show who has the meeting, with the organiser's photo as a badge.
Multi-location shuttle
One gibeon.io workspace, screens across several offices. Locale per screen: the Antwerp office shows NL, the Liège office FR.
E-paper display
For companies with a sustainability focus: e-paper shows the status with minimal power draw. Updates every 15 minutes over Wi-Fi.
From resource calendar to door display in three steps · No separate room-booking app, no extra licences.
Select the room calendar
Google Workspace has resource calendars for every meeting room. Connect your Workspace and select "Meeting Room Alpha" or "Boardroom 3rd floor". One door = one resource calendar.
Busy/Free with countdown
The default template shows the room name, status in green/red, the current meeting (title + organiser), the next meeting, and a countdown. Customisable: add a logo, hide attendee names, change the colours.
Tablet, TV or e-paper
A 7-inch Android tablet on the wall (~€100), a 24-inch TV over Chromecast, or an e-paper display. All three supported. Type in the activation code per screen and you are done.
What a meeting-room display fixes
A colleague walks to the meeting room for his 11am meeting. He gets there: busy. He had no idea it was booked. Someone else grabbed it last minute through Google Calendar. Our colleague walks to reception, then back to his desk, opens his laptop, hunts for a free room in Calendar, rebooks. Time lost: 12 minutes per person.
With a display on the door, he sees it as he passes: "Busy until 12:00, Q4 Sales Review". He moves to the next room. Or better still: "Free" in green. He taps his phone to the screen and books on the spot.
Gartner estimates that poor meeting-room visibility costs 30-40% in lost capacity. A screen on every door fixes that straight away.
Frequently asked questions
What hardware do I need for a meeting-room display?
A 7-inch Android tablet (~€100) on the wall with a clamp mount, a Chromecast + TV already next to the door, or a dedicated e-paper display. We supply the software, you pick the hardware.
Does this work with Google Workspace resource calendars?
Yes. This is exactly the intended use case. Resource calendars for meeting rooms are a standard Workspace feature. Connect your Workspace account and select the room's resource calendar.
Can I show several meeting rooms on one dashboard?
Yes. Choose the "Multi-room overview" template and select every resource calendar you want to show in a grid.
How quickly does the status refresh after a booking change?
Every 15 minutes. A meeting booked at 14:03 is on the door screen by 14:18 at the latest.
Can I hide attendee names?
Yes. The "Minimal" template shows only Busy/Free. Or you switch names off per template with a toggle in the CMS.
How much does it cost?
Free for up to 3 meeting-room screens. Starter €39/month up to 5 screens. Pro €99/month for 10 screens.
Read more
Start free for 3 meeting rooms
No credit card. Door display up and running in under 10 minutes.