gibeon.ioShow Outlook 365 on a TV or meeting-room screen
Yes, this works. Gibeon reads your Outlook 365 calendar through the Microsoft Graph API and puts the current meeting, the next free slot, and free/busy status on any screen you point it at. No code, no Power Automate gymnastics.
Show Outlook 365 on a TV or meeting-room screen?
Yes, this works. Gibeon reads your Outlook 365 calendar through the Microsoft Graph API and puts the current meeting, the next free slot, and free/busy status on any screen you point it at. No code, no Power Automate gymnastics.
What is Outlook 365?
Outlook 365 is the calendar layer of Microsoft 365, sitting on Exchange Online. It holds personal calendars, shared calendars, and resource calendars tied to room mailboxes. Every calendar event, recurring event, out-of-office block, and Teams meeting invite lives there, and Microsoft exposes all of it through the Graph API. What it does not have is a way to throw any of that onto a hallway TV. That part is on you, or on a signage layer like Gibeon.
How gibeon.io connects
You sign in with a Microsoft work account, pick which calendar to read (a personal one, a shared calendar, or a room mailbox), and Gibeon pulls events read-only through Microsoft Graph. We never write back, never move meetings, never accept invites on your behalf. The screen shows whatever template you pick: current meeting plus next free window, today's agenda, or just a free/busy light. Attendee names can be hidden if you want a privacy-safe reception view. Sync runs every 15 minutes by default, and you can force a refresh from the dashboard or the REST API.
There are a few ways to get Outlook on a screen. Here is the honest comparison.
Microsoft's own hardware for meeting rooms. Works well if you already buy into the Teams Panel ecosystem and have budget for certified devices per door. Overkill if you just want a 7-inch screen showing who has the room next, and it does nothing for a reception TV or a sales wall display.
Cheap. Open Outlook web in a Chrome kiosk, walk away. Problem: the session logs out, the UI is not built for a 55-inch wall view, and anyone walking past sees the full attendee list and meeting subjects. Not something you put at a reception desk.
Doable if you have a Power BI license and someone who enjoys writing DAX. You get flexibility, but you also get to maintain it. Refresh intervals, gateway setup, and auth tokens all become your problem. Fine for one wall screen, painful across eight meeting rooms.
Connect Outlook 365 once, pick a calendar or a room mailbox per device, choose a template. A coworking space with 8 meeting rooms can put a 7-inch screen on each door showing the current meeting and the next free slot, all sourced from the Outlook 365 room mailbox of that room. Start on the free tier with 3 screens permanently, one integration, watermark toggle via API on one device. Move to Starter at €39/month when you need more screens or want the watermark gone everywhere at 1080p.
Frequently asked questions
If our internet drops, does the screen go black?
No. Gibeon caches the last sync on the device, so the current and next meetings stay visible. When the connection comes back, it pulls fresh data on the next 15-minute cycle or whenever you force a refresh.
Can I hide meeting subjects and attendee names at the reception screen?
Yes. The reception template can show only times and room, or a generic 'expected visitor' line. The full subject and attendees stay inside the Graph response, they just are not rendered on screen.
Does it handle recurring events and last-minute changes?
Yes. Recurring events come through Microsoft Graph the same as one-offs. If someone moves a meeting in Outlook, it shows up on the next sync, max 15 minutes, or right away if you hit refresh.
What about out-of-office and free/busy for shared resources?
Out-of-office blocks are read like any other calendar event. For a room mailbox, free/busy is exactly what the screen shows: green when nothing is booked, red with the meeting title (or hidden) when it is.
Do I need admin consent in Azure AD?
For personal calendars, no, the user consents themselves. For shared calendars and room mailboxes, a Microsoft 365 admin needs to approve the Graph read scopes once. Takes about two minutes.
What devices does this run on?
A Smart TV with Google TV, a Xiaomi TV Stick behind any HDMI screen, a browser PC, or an iiyama signage panel. Whatever is already in the room usually works.
Can one device show multiple rooms at once?
Yes. A reception TV can pull from several room mailboxes and show a combined list. Per-door 7-inch screens usually map one-to-one with a single room mailbox for clarity.
Plug in your Outlook, point it at a screen, see if you like it.