A tablet or TV next to the door shows in real time: busy or free, who has the room, until when, and how long until the next free slot. Private calendars via OAuth. Free for 3 rooms.
Updated
No separate room booking app, no extra licenses.
Google Workspace has resource calendars for every meeting room. Connect your Workspace, select "Meeting Room Alpha" or "Boardroom 3rd Floor". One door = one resource calendar, simple.
Default template shows room name, status with green/red, current meeting (title + organizer), next meeting, countdown. Customizable — add logo, hide attendee names, change colors.
7-inch Android tablet on the wall (~$100), 24-inch TV via Chromecast, or e-paper display with separate controller. All three supported. Type the activation code per screen, done.
A colleague walks to the meeting room for his 11 AM meeting. Arrives: busy. He did not know it was booked. Someone else took it last minute via Google Calendar. Our colleague walks to reception, then to his desk, opens his laptop, searches for a free room in Calendar, rebooks. Time lost: 12 minutes per person, plus the frustration.
With a display on the door he sees while walking by: "Busy until 12:00 — Q4 Sales Review". He goes to the next room. Or better: "Free" in green — he sticks his phone to the screen and books on the spot.
Gartner estimates that poor meeting room visibility costs 30-40% of capacity. A screen at every door solves that almost immediately. Our biggest customer: a law firm with 8 rooms — payback time: 3 weeks per their own measurement.
Pick a pattern, add branding, done.
Large room name, status with color, current meeting, next meeting, countdown. Right template for 95% of rooms.
Privacy-aware: only "Busy" or "Free", no titles or names. For rooms where sensitive meetings (HR, board, M&A) happen.
Full day agenda visible: 8 AM, 9 AM, 10 AM, 11 AM, ... with meeting blocks. For popular rooms where people plan by scanning the whole screen.
For rooms where partners or important clients are received: show who has the meeting, with organizer photo as badge.
One Gibeon workspace, screens at multiple offices. Locale per screen — Antwerp office shows NL, Liège FR, Germany DE.
For companies with sustainability focus: e-paper shows status with minimal power consumption. Update every 15 minutes via Wi-Fi, runs days on one battery.
What Yodeck, Joan and Robin offer specifically for meeting room signage.
| What you want | Gibeon | Yodeck | Joan | Robin |
|---|---|---|---|---|
| Google Calendar private OAuth | Yes | Yes | Yes | Yes |
| Works on 7-inch tablet | Yes | Limited | Yes (Joan tablets) | Own hardware |
| Works on full-size TV too | Yes | Yes | No | Limited |
| Custom template engine | Yes | Limited | No (fixed look) | No (fixed look) |
| No hardware lock-in | Yes | Raspberry Pi focus | Joan tablets required | Robin hardware |
| NL/FR/DE helpcenter | Yes | No | No | No |
| Price for 8 rooms | €99/month (Pro) | ~$64/month | Quote ($10-15/room) | $20-30/room |
| Tap-to-book on screen | Roadmap Q3 2026 | Yes (Pi touch) | Yes (Joan tablets) | Yes |
| Offline cache 24-72h | Yes | Limited | Limited | Limited |
Joan and Robin are meeting-room-specific players with own hardware bundles and higher per-room prices. We are broader (passive signage), with meeting room as one of the templates. Tap-to-book is on our roadmap for Q3 2026.
Joan and Robin are dedicated meeting room display players with their own hardware. Strong product, high price ($10-30/room/month) and you are locked to their e-paper or tablet. Yodeck does it broader, but Raspberry Pi only and with a fixed template look.
We give you choice: use our template or build your own. Use an Android tablet, a TV, or soon an e-paper display. NL/FR/DE helpcenter. For 8 rooms it costs €99/month with us, not $80-240.
During the OAuth flow you see all your calendars, including your organization's resource calendars (if you have rights). Select the room calendar, done. Resource calendars are regular calendars in Google Workspace, no separate API.
For an M365 meeting room display: use our Outlook integration. Microsoft Graph API reads room mailboxes just as well as Google Calendar resource calendars. Separate article in preparation.
Change the name in Google Workspace and it appears on the display within 15 minutes. No manual re-config needed.
Two options: (1) at meeting level, use Google's "Private" toggle — we show only "Busy" without title; (2) at template level, choose the "Minimal" template which ALWAYS shows only status.
A sub-template shows "Just freed" for 10 minutes after a meeting ends. Helps colleagues to quickly grab an ad-hoc conversation.
Joan and Robin run on closed platforms — Joan tablets accept only Joan content, Robin same. For BYOD hardware: a regular Android tablet or e-paper display with separate controller works fine.
Unlimited in all tiers. Pro €99/month covers 10 screens (= 10 rooms). Beyond €4 per extra. A law firm with 30 rooms pays €99 + 20×€4 = €179/month, no per-room license.
Booking conflicts happen in Google Calendar itself, not on the display. Our display is read-only and shows current state. Tap-to-book Q3 2026 will use optimistic locking to prevent double bookings.
Other use cases like reception, team agenda, conference program.
Central overview screen with upcoming meetings for the whole team.
KPIs and lists from Sheets on a separate screen next to your meeting room display.